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Re: Fw: Updated Ca Expense Reimbursement Policy (fwd)
- To: noelle
- Subject: Re: Fw: Updated Ca Expense Reimbursement Policy (fwd)
- From: robert <http://dummy.us.eu.org/robert>
- Date: Wed, 25 May 2022 13:34:43 -0700
- Keywords: our-Oakland-cell-phone-number
https://www.mintz.com/insights-center/viewpoints/2226/2020-05-08-refresher-ca-reimbursement-requirements-covid-19
Let me see if there's a way they can pay for our internet.
> From: Noelle <noelle>
> Date: Wed, 25 May 2022 10:35:28 -0700 (PDT)
>
> I need to submit receipts every month to get this reimbursement
> benefit.
> cell phone, internet, computer
>
> ---Executing: rfc822_chop
> > From: Noelle <http://dummy.us.eu.org/Noelleg>
> > To: Noelle <http://dummy.us.eu.org/noelleg>
> > Subject: Fw: Updated Ca Expense Reimbursement Policy
> > Date: Wed, 25 May 2022 17:28:40 +0000
> >
> > www.omicronhms.com ,http://www.omicronhms.com/,
> >
> >
> >
> > Noelle RHIT
> >
> > Inpatient Coder
> >
> > Omega Healthcare
> >
> > C : our-Oakland-cell-phone-number
> >
> > noelle @omicronhms.com ,http://www.hermaginesolutions.com/~www.Kgierosky,
> > ----------------------------------------------------------------------- From:
> > DoNotReplyCorporateCommunications <http://www.hermaginesolutions.com/~DoNotReplyCorporateCommunications>
> > Sent: Friday, May 20, 2022 2:52 PM
> >
> > Good Afternoon!
> >
> > We are working to consolidate the expense reimbursement procedures between
> > the Omega affiliates for employees living in Ca where the state
> > requires employers to reimburse employees for a portion of home office
> > expenses. Beginning in June 2022, employees living in Ca will be
> > reimbursed $70.00 per month to cover a portion of home office expenses, but
> > employees will now be required to submit receipts (cell phone, internet,
> > computer) substantiating those expenses . Please see attached for
> > submission instructions.
> >
> > Please check your inbox on Monday for an email from Docusign requesting
> > your signature on the updated expense policy. Once signed, you will
> > receive a copy of the policy for your records.
> >
> > Your Action Items:
> > 1 Review and sign the updated Ca expense reimbursement policy
> > once you get it via email from Docusign.
> > 2 Use the attached instructions to submit your computer/phone/internet
> > expenses beginning in June 2022. Please be sure you use the correct set
> > of instructions (there is one for field employees and one for office
> > employees).
> >
> > Please reach out if you have any questions. Thanks!
> >
> > www.omicronhms.com ,http://www.omicronhms.com/,
> >
> > Human Resources
> > Omega Healthcare
> >
> > Confidentiality Notice: This email message, including any attachments, is
> > for the sole use of the intended recipient(s) and may contain confidential
> > and/or privileged information. Any unauthorized review, use, disclosure or
> > distribution is prohibited. If you are not the intended recipient, please
> > contact the sender by reply email and destroy all copies of the original.
> >
> > -----------------------------------------------------------------------
> > Note: This message is for the named person's use only. It may contain
> > confidential, proprietary or legally privileged information. No
> > confidentiality or privilege is waived or lost by any mistransmission. If
> > you receive this message in error, please immediately delete it and all
> > copies of it from your system, destroy any hard copies of it and notify the
> > sender. You must not, directly or indirectly, use, disclose, distribute,
> > print, or copy any part of this message if you are not the intended
> > recipient. OMEGA HEALTHCARE MANAGEMENT SERVICES PVT. LTD. ,
> > http://www.omicronhms.com
> > , and any of its subsidiaries each reserve the right to monitor all e-mail
> > communications through its networks. Any views expressed in this message
> > are those of the individual sender, except where the message states
> > otherwise and the sender is authorized to state them to be the views of any
> > such entity. Thank You. OMEGA HEALTHCARE MANAGEMENT SERVICES PVT. LTD. ,
> > http://www.omicronhms.com
> >
> > ,
> > -----------------------------------------------------------------------
> > Content-Type: image/jpeg; name="image001.jpg"
> > Content-Description: image001.jpg
> > Content-Disposition: inline; filename="image001.jpg"; size=2992;
> > creation-date="Fri, 20 May 2022 21:52:51 GMT"; modification-date="Wed, 25
> > May 2022 17:28:26 GMT"
> > Content-ID: <image001.jpg@01D86B9E.81D9D090>
> > Content-Transfer-Encoding: base64
> >
> > This message contains data in an unrecognized format, image/jpeg,
> > which is being decoded and written to the file named "/tmp/4-image001.jpg".
> > If you do not want this data, you probably should delete that file.
> > Wrote file /tmp/4-image001.jpg
> > Content-Type: image/jpeg; name="Outlook-vhijdend.jpg"
> > Content-Description: Outlook-vhijdend.jpg
> > Content-Disposition: inline; filename="Outlook-vhijdend.jpg"; size=4174;
> > creation-date="Wed, 25 May 2022 17:28:40 GMT"; modification-date="Wed, 25
> > May 2022 17:28:40 GMT"
> > Content-ID: <f4a82e2c-446b-4f13-a64a-b8886381269f>
> > Content-Transfer-Encoding: base64
> >
> > This message contains data in an unrecognized format, image/jpeg,
> > which is being decoded and written to the file named "
> > /tmp/Outlook-vhijdend.jpg".
> > If you do not want this data, you probably should delete that file.
> > Wrote file /tmp/Outlook-vhijdend.jpg
> > Content-Type: application/pdf; name="Field Employee_Home Office Expense
> > Submission Instructions 052022.pdf"
> > Content-Description: Field Employee_Home Office Expense Submission
> > Instructions 052022.pdf
> > Content-Disposition: attachment; filename="Field Employee_Home Office
> > Expense Submission Instructions 052022.pdf"; size=399296; creation-date="
> > Fri, 20 May 2022 17:01:57 GMT"; modification-date="Wed, 25 May 2022 17:28: 26 GMT"
> > Content-ID: <http://www.INDPRD01.PROD.OUTLOOK.COM/~B919D951939C6C45A6D378F93846DBA0>
> > Content-Transfer-Encoding: base64
> >
> > Home Office Expense Submission for Field Employees
> > 1) On the left of your Salesforce home page, you will see a section titled � > > � Expenses & My
> > Charts.” Click on the “Expense Entry” link.
> > 2) At the top of the next page, select New:
> > 3) On the next page:
> > • Expense Report Name = “MM/YY-Home-Office Your State” (for example,
> > if the expense
> > is for April 2022 and you live in Iowa, you would include “
> > 04/22-Home-Office IA”
> > • Resource = your name (if you do not see your name, you may have to
> > search
> > for it and
> > select it.)
> > • Expense Notes Description = you do not need to type, enter, or select
> > anything.
> > • Project/Assignment = Click on the hourglass and select “Field Employee
> >
> > Office Expense”
> > • Record Type = Click on the drop-down menu and select “Field Employee
> > Regular
> > Expenses”
> > • Lastly, select Next at the top of the page after you have completed all
> > of
> > the bullet
> > points above.
> >
> > ^L4) After completing Step 3 you will be routed to a new page. At the bottom
> > of
> > ^Lthe page there is
> > a section titled Expenses. This is the section where you will put the
> > following
> > information:
> > a. For the DATE, select the date the expense was incurred
> > b. For the TYPE, find your state-specific home office expense in the drop
> > down menu. For
> > example, for someone in Iowa it would be “IA Home Office Expense
> > Reimbursement”
> > c. For the TOTAL AMOUNT, include $70.00
> > 5) Hit the Save button (on the top right of the screen).
> > 6) After you hit the Save button, you will be directed to a new screen. On
> > this screen, you will
> > attach a copy of your receipt(s) for your computer, internet, or telephone
> > expenses. To do
> > this, scroll down to the section “Notes & Attachments” and click the “
> > Attach File” button.
> > 7) After hitting the “Attach File” button, you will be taken to the
> > screen below where you will
> > upload your receipt(s):
> > 8) To upload receipts, click on the “Choose File” button and select
> > the correct file. Once the file
> > is selected, click “Open”
> > 9) Next, click the “Attach File” button. Once complete, you should see a
> > message indicating that
> > you have uploaded the file.
> > 10) If you have no other files to upload, click “Done”. If you have
> > other
> > files to upload, repeat
> > steps 8 and 9 until you have uploaded all of the files you want to upload.
> > Once
> > complete, hit
> > “Done”.
> > 11) After hitting “Done”, you will be redirected back to the screen with
> > the full Expense Report.
> > You should now see the receipt(s) you submitted in the “Notes &
> > Attachments”
> > section.
> > 12) Do a final review of the report. If everything looks correct, hit the “
> > Submit for Approval”
> > button. If there are errors, click the “Edit” button and make any
> > necessary
> > changes. Once
> > changes have been made, click the “Submit for Approval” button.
> > 13) The End
> >
> > Content-Type: application/pdf; name="Office Employee_Home Office Expense
> > Submission Instructions 052022.pdf"
> > Content-Description: Office Employee_Home Office Expense Submission
> > Instructions 052022.pdf
> > Content-Disposition: attachment; filename="Office Employee_Home Office
> > Expense Submission Instructions 052022.pdf"; size=410324; creation-date="
> > Fri, 20 May 2022 17:02:18 GMT"; modification-date="Wed, 25 May 2022 17:28: 26 GMT"
> > Content-ID: <http://www.INDPRD01.PROD.OUTLOOK.COM/~6E51EF2FD6B4FB488F61759209A381EC>
> > Content-Transfer-Encoding: base64
> >
> > Home Office Expense Submission for Office Employees
> > 1) On the left of your Salesforce home page, you will see a section titled � > > �
> > Expenses & My
> > Charts.” Click on the “Expense Entry” link.
> >
> > 2) At the top of the next page, select “New”:
> >
> > 3) On the next page:
> > • Expense Report Name = “MM/YY-Home-Office Your State” (for example,
> > if
> > the expense
> > is for April 2022 and you live in Iowa, you would include “
> > 04/22-Home-Office
> > IA”
> > • Resource = your name (if you do not see your name, you may have to
> > search
> > for it and
> > select it.)
> > • Expense Notes Description = you do not need to type, enter, or select
> > anything.
> > • Project/Assignment = Click on the hourglass and select “Office
> > Employee
> > Expenses”
> > • Record Type = Click on the drop-down menu and select “Office Employee
> > Expenses”
> > • Lastly, select Next at the top of the page after you have completed all
> > of
> > the bullet
> > points above.
> >
> > 4) After completing Step 3 you will be routed to a new page. At the bottom
> > of
> > the page there is
> > a section titled Expenses. This is the section where you will put the
> > following
> > information:
> > a. For the DATE, select the date the expense was incurred
> > b. For the TYPE, find your state-specific home office expense in the
> > drop-down
> > menu. For
> > example, for someone in Iowa it would be “IA Home Office Expense
> > Reimbursement”
> > c. For the TOTAL AMOUNT, include $70.00
> >
> > 5) Hit the Save button (on the top right of the screen).
> > 6) After you hit the Save button, you will be directed to a new screen. On
> > this
> > screen, you will
> > attach a copy of your receipt(s) for your computer, internet, or telephone
> > expenses. To do
> > this, scroll down to the section “Notes & Attachments” and click the “
> > Attach File” button.
> >
> > 7) After hitting the “Attach File” button, you will be taken to the
> > screen
> > below where you will
> > upload your receipt(s):
> >
> > 8) To upload receipts, click on the “Choose File” button and select the
> > correct file. Once the file
> > is selected, click “Open”
> >
> > 9) Next, click the “Attach File” button. Once complete, you should see a
> >
> > message indicating that
> > you have uploaded the file.
> >
> > 10) If you have no other files to upload, click “Done”. If you have
> > other
> > files to upload, repeat
> > steps 8 and 9 until you have uploaded all of the files you want to upload.
> > Once
> > complete, hit
> > “Done”.
> >
> > 11) After hitting “Done”, you will be redirected back to the screen with
> >
> > the full Expense Report.
> > You should now see the receipt(s) you submitted in the “Notes &
> > Attachments”
> > section.
> >
> > 12) Do a final review of the report. If everything looks correct, hit the “
> >
> > Submit for Approval”
> > button. If there are errors, click the “Edit” button and make any
> > necessary
> > changes. Once
> > changes have been made, click the “Submit for Approval” button.
> >
> > 13) The End
> >
> > Content-Type: application/pdf; name="Ca Expense Reimbursement
> > Policy 050322.pdf"
> > Content-Description: Ca Expense Reimbursement Policy 050322.pdf
> > Content-Disposition: attachment; filename="Ca Expense Reimbursement
> > Policy 050322.pdf"; size=226129; creation-date="Fri, 20 May 2022 21:51:13
> > GMT"; modification-date="Wed, 25 May 2022 17:28:26 GMT"
> > Content-ID: <http://www.INDPRD01.PROD.OUTLOOK.COM/~05D6D43394AD2144B85D58EAA9F8DD85>
> > Content-Transfer-Encoding: base64
> >
> > CA TRAVEL AND EXPENSE REIMBURSEMENT POLICY
> > OVERVIEW
> > In general, it is the policy of the Company that all business travel is
> > taken
> > in the most cost-effective way,
> > and that group travel among senior executives and key department personnel
> > is
> > limited and based upon
> > business necessity. Pursuant to Ca law, Company employees working in
> >
> > Ca are
> > compensated for necessary work expenses that they incur. All expense
> > reimbursement requests must
> > be submitted within thirty (30) days of when the expense was incurred. To
> > the
> > extent this policy conflicts
> > with applicable law, applicable law will prevail. Failure to obtain advance
> > approval or to submit
> > reimbursement requests in accordance with this policy may result in
> > disciplinary action.
> >
> > Field Employees
> > For field employees, for example Coder, Auditor, Insurance Follow Up
> > Specialist,
> > CDI, Registrar, etc.
> > traveling to provide services at a client site, expenses will be reimbursed
> > pursuant to such client’s expense
> > reimbursement policy. If no such policy exists or other arrangements within
> > the
> > client have not been
> > made, the field employee will be reimbursed based upon Company policy. You
> > should clarify with your
> > manager the arrangements for your client assignment. Unless pre-approved by
> > your manager and Human
> > Resources, all travel should be scheduled to occur outside of normal work
> > hours. For example, if your
> > normal schedule is 9AM to 5PM, travel should occur before 9AM or after 5PM,
> > regardless of the day on
> > which you will be traveling (including Saturdays and Sundays).
> >
> > Office Employees (Includes All US-Based Omega and WhiteSpace Health
> > Employees)
> > For office employees, for example positions related to Sales, Client Partner,
> >
> > IT, Human Resources,
> > Accounting, etc. the Company reimburses employees for reasonable
> > travel-related
> > expenses incurred for
> > business reasons so long as such expenses are in accordance with the Travel
> > Policy. These include
> > expenses transportation (land or air), meals and other miscellaneous
> > expenses
> > for entertainment and
> > travel related to Company business.
> > The Travel Policy seeks to meet this objective by providing guidelines that
> > will assist us in effectively and
> > efficiently managing our expenses. All business travel must be approved by
> > your
> > manager. In some
> > situations, business travel, policy exceptions or expenses over the
> > parameters
> > listed within this policy
> > without prior manager authorization require the approval of your department
> > head.
> >
> > AIR TRAVEL
> > The Travel policy requires that all Field employees air travel, hotel stays,
> >
> > and car rental be arranged
> > through Travel Inc. by dialing 855-890-5178. Office employees may use Travel
> >
> > Inc. or book directly with
> > the provider.
> > Employees may use the following link to set up their Travel Inc. profile:
> >
> > https://hub.travelinc.com?L2=SElNQUdJTkU=. Air travel must be booked with
> > at
> > least a fourteen (14) day
> > advance notice for a round trip coach fare. Exceptions must be substantiated
> >
> > and approved in advance.
> > The Company will not pay for those itineraries that have not been arranged
> > by
> > either Travel Inc. or selfbooking with at least a 14-day advance without the
> >
> > proper prior managerial approval. An immediate
> > notification will be sent to the appropriate manager, for the following
> > travel
> > reasons:
> > 1. Any travel that is booked less than 14 days in advance.
> > o Once that notification is received, the traveler’s manager will be
> > notified,
> > and a business
> > justification will need to be provided. If determined that the travel need
> > is
> > not urgent,
> > then the traveler will be advised to reschedule his or her travel to be
> > compliant with the
> > Company travel policy.
> > 2. Any travel that is booked less than 7 days in advance.
> > o Travel booked less than 7 days in advance will not be authorized unless
> > required for
> > urgent client-related business. An approval notification will be sent, the
> > traveler’s
> > manager will be notified, and a business justification will need to be
> > provided. The
> > manager will have 24 hours to determine if the urgent need to travel is
> > justified before
> > the ticket will be approved.
> > 3. Any air travel that is booked, that is not within $100.00 of the lowest
> > available fare.
> > o If the traveler books his or her arrangements by calling a Travel Inc.
> > Representative or
> > through self-booking, the traveler will be asked to give a business
> > justification for why he
> > or she is selecting a flight that is not the lowest available fare and
> > outside
> > of the
> > parameters of the travel policy.
> >
> > GROUND TRAVEL
> > GROUND TRANSPORTATION
> > The Travel Policy reimburses an employee for an intermediate-size rental
> > car. A
> > larger rental car may be
> > reserved when three or more employees travel together. DO NOT accept
> > collision,
> > damage, or personal
> > accident insurance for rental cars as the Company provides this type of
> > coverage for employees that rent
> > cars for business. Omega has a corporate account with National Car Rentals
> > for
> > all employees and as such,
> > is mandatory that you use this vendor. An initial list of frequent travelers
> >
> > has been provided to National.
> > If your name is not on the list, please contact your manager or Human
> > Resources
> > for the National
> > Corporate Account Number when booking a rental car.
> > The Travel Policy also reimburses for parking, tolls, bus, taxi, or car
> > service. This includes parking for the
> > rental car, as well as off-site airport parking for your personal vehicle.
> > On-site parking may be reimbursed
> > in some situations, for example late night travel. The Company will not
> > reimburse for on-site airport
> > parking without mitigating circumstances. We expect you to be cost conscious
> >
> > and use the least costly
> > ground travel arrangements. For example, for extended trips, it may be less
> > expensive to use a cab service
> > to and from the airport in lieu of mileage reimbursement and parking for
> > your
> > personal vehicle. The
> >
> > Company reimburses mileage for the distance between your office and the
> > airport. We do not reimburse
> > for any traffic or parking fines you may incur.
> >
> > MILEAGE REIMBURSEMENT
> > The Company reimburses mileage at the current approved mileage rate when
> > using
> > your personal vehicle
> > for approved business travel. This applies for business travel within town
> > or
> > out-of-town, as well as the
> > difference between your office location and travel to/from the airport. We
> > do
> > not reimburse mileage for
> > rental cars. You are reimbursed for re-fueling the rental car upon return.
> > Employees should seek preapproval from Human Resources before using a
> > personal
> > vehicle for long distance travel, such as travel
> > out of state. In such situations the cost of air travel may exceed the cost
> > for
> > mileage reimbursement.
> >
> > LODGING
> > The Company reimburses for overnight hotel stays for approved business
> > travel.
> > Lodging can be arranged
> > either through Travel Inc. (for field employees) or through a personal
> > booking.
> > Field employees should use Travel Inc.’s eDirect Hotel Bill Solution. The
> > hotel nightly room rate and taxes
> > for an employee’s entire stay will be directly billed to the Company.
> > Travel
> > Inc. will submit two credit card
> > authorizations through a secure fax, twenty-four hours prior to check-in and
> >
> > again the day of the
> > employee’s check-in. Upon arrival at the hotel, employees should verify
> > with
> > the front desk
> > representative that they have received the credit card authorization form
> > from
> > Travel Inc.
> > If the hotel has not received it, employees may re-fax the credit card
> > authorization directly from the
> > employee’s e-Itinerary via the employee’s PC or web-enabled mobile
> > device.
> > To re-fax, simply open the
> > itinerary and click on the icon as shown below. The fax process will only
> > take
> > a few minutes. Please note,
> > that if you do not see the icon, click the refresh option on the itinerary.
> > For
> > any issues, employees should
> > contact their travel representative at Travel Inc. for assistance.
> >
> > Lodging booked by employees directly or via Travel Inc., should reflect a
> > rate
> > within the range of
> > acceptable per diems which may vary by city. Examples of lodging that fall
> > within approved categories
> > include: Courtyard by Marriott, Hampton by Hilton, Marriott, Hyatt, Hilton,
> > Fairfield by Marriott, Hilton
> > Garden Inn, DoubleTree by Hilton, Sheraton and Holiday Inn.
> > WHEN GUARANTEED RESERVATIONS HAVE BEEN MADE AND TRAVEL PLANS CHANGE,
> > EMPLOYEES
> > ARE
> > RESPONSIBLE FOR CONTACTING Travel Inc. OR THE HOTEL TO CANCEL THE
> > RESERVATION
> > AND AVOID A
> > “NO SHOW” CHARGE. THE EMPLOYEE SHOULD ALSO REMIND THE HOTEL TO REMOVE
> > THE
> > RESERVE
> > CHARGE FROM THE EMPLOYEE’S CREDIT CARD. THE COMPANY WILL NOT REIMBURSE FOR
> > A �> > ��NO SHOW”
> > CHARGE UNLESS IT CAN BE DEMONSTRATED THE CHARGE WAS INCURRED FOR REASONS
> > BEYOND
> > THE
> > TRAVELER’S CONTROL.
> >
> > MEALS AND MISCELLANEOUS
> > The Travel Policy pays for meals and entertainment for employees and clients
> >
> > when related to business
> > matters. Entertainment requests must be reasonable and submitted in advance
> > to
> > your department head.
> > Entertainment expenses not approved in advance will not be reimbursed.
> > Business
> > meals when
> > entertaining a client should be reasonable for the geographic area.
> > The Company also reimburses for individual meals when traveling out of town
> > on
> > business. We reimburse
> > for actual costs incurred for out-of-town meals not to exceed the per diem
> > provided per day. Per diems
> > may vary based upon geography. Contact Human Resources for current per diem.
> >
> > The Company reserves
> > the right to refuse to pay for unreasonable or excessive expenses. In all
> > cases,
> > we expect business
> > travelers to exercise good and considerate judgment. In most situations,
> > alcohol is not reimbursed. There
> > may be situations, for example client or prospect dinners or employee dinner
> >
> > meetings or special events,
> > where an exception is made. This requires SVP approval.
> > For positions which involve client dinners and/or entertainment (for example,
> >
> > Sales, Account
> > Management, Client Partner, or senior leadership), the Company reimburses
> > such
> > expenses assuming the
> > business expense is not excessive.
> >
> > IN-TOWN BUSINESS MEALS
> > In some situations, in-town business meals may be approved. The following
> > guidelines represent
> > conditions upon which we reimburse for this type of meal:
> > An out-of-town client visits your work location;
> > An out-of-town staff member visits your work location;
> > An out-of-town job applicant interviewing at the Company;
> > Special recognition meals for example, exceptional performance,
> > significant
> > accomplishment
> > or result. This should be the exception and not the norm;
> > A business-related meeting that is most effective conducted off-site due
> > to
> > its sensitivity or
> > confidentiality. This should be the exception and not the norm.
> > You must obtain approval from your manager prior to expensing an in-town
> > business meal.
> >
> > INTERNATIONAL TRAVEL
> > The following applies with respect to international travel:
> > • Maximum of $2,000 for roundtrip airfare, any amount in excess of $2,000
> > must be preauthorized in writing or will have to be paid out of pocket by
> > employee unless prohibited by
> > applicable law.
> > • Lodging, meals and local travel follow the domestic rate guidelines.
> >
> > CREDIT CARD
> > We expect employees to use a personal credit card for all business-related
> > travel (excluding air travel and
> > hotel) and submit reimbursement for business travel expenses using Sales
> > Force/Financial Force. You
> > must attach all original receipts to the form. The form must be approved by
> > your manager before
> > submitting to the corporate Finance department. Business travel in excess of
> >
> > $1,000 per trip must be
> > approved by the department head. In the event you do not have a personal
> > credit
> > card that you are able
> > to use for business related travel, you will need to coordinate with your
> > manager.
> >
> > TELEPHONE, INTERNET AND COMPUTER EXPENSES
> > Company employees working in Ca are compensated for necessary and
> > reasonable business
> > expenses. Employees in Ca who are required to work remotely are
> > provided a monthly stipend of
> > $70.00 to cover work-related use of those employees’ personal internet,
> > personal telephone, and
> > personal computer. Please note that this stipend is not intended to cover
> > 100%
> > of your personal internet,
> > personal telephone, or personal computer costs, but rather the proportion of
> >
> > such costs that reasonably
> > can be attributed to work-related use of such services and devices.
> > Employees
> > who believe the monthly
> > stipend is insufficient to cover the necessary and reasonable work-related
> > use
> > of their personal internet,
> > personal telephone, or personal computer, and/or who incur expenses in
> > excess
> > of the monthly stipend
> > because of necessary and reasonable work-related use of those services or
> > devices, should submit a
> > request for reimbursement through Salesforce (employees must select the
> > drown
> > down labeled “CA
> > Home Office Expense Reimbursement”). Such requests must be submitted
> > within
> > thirty (30) days of the
> > date on which the expense was incurred and must include documentation
> > substantiating the requested
> > amount(s), with personal information redacted (for example, telephone
> > numbers
> > dialed for personal
> > calls). Active employees without any timecards for work, PTO and/or sick
> > time
> > during a calendar month
> > may not be eligible to receive the aforementioned monthly stipend for that
> > month. Please see the specific
> > process for reimbursement for telephone, internet, and computer expenses
> > noted
> > below.
> >
> > REIMBURSEMENT
> > All employees will need to complete an expense report within the Sales
> > Force/Financial Force system in
> > order to be reimbursed, for any charge that is not directly paid by the
> > Company
> > (such as airfare, rental car
> > and lodging). Reimbursement for approved expenses is deposited directly to
> > your
> > checking account, (the
> > same account you have in place for payroll direct deposit). If a checking
> > account does not exist, a manual
> > check will be created and mailed to you. Although not required, we recommend
> >
> > you establish a checking
> >
> > account to expedite when you receive reimbursement. Employees must submit
> > expenses within thirty
> > (30) days from the date the expense was incurred.
> >
> > TELEPHONE, INTERNET, AND COMPUTER EXPENSE REIMBURSEMENT
> > When submitting your expense reimbursement request for telephone, internet,
> > and/or computer
> > expenses, please be sure to comply with the following guidelines:
> > 1. Employees must submit valid expense reimbursement requests within thirty (
> > 30)
> > days following the
> > date in which the expense was incurred.
> > 2. Expense Report Name: In this field, please list the month and year for
> > the
> > expense reimbursement
> > you are requesting along with the type of expense. For example, if you are
> > submitting a bill to
> > substantiate your home office expenses, you would title the expense report � > > �
> > April 2022 Home Office
> > Expenses”.
> > 3. Expense Date: In this field, use the due date for the bill you are
> > submitting. For example, if you are
> > submitting your cell phone bill and it’s due on April 22nd, you would list
> >
> > that date as the expense date.
> > (Please keep in mind that the timeline for reimbursement will be based on
> > when
> > you actually
> > submitted the expense in Salesforce/FinancialForce and not the due date for
> > the
> > bill.)
> > 4. Expense Type: For the type of expense, select “CA Home Office Expense
> > Reimbursement” from the
> > dropdown menu.
> > 5. Attach the Bill: Before submitting the expense for reimbursement in
> > Salesforce, you must attach your
> > bill(s) for telephone, internet, and/or computer expenses. Please ensure
> > that
> > the bill(s) submitted
> > total at least $70.00 for that month.
> > 6. If you feel that $70.00 per month does not represent the correct
> > proportion
> > of costs that can
> > reasonably be attributed to your necessary work-related use of telephone,
> > internet, and/or computer
> > expenses, please be sure to include notes/comments in your expense submittal
> >
> > indicating as such. A
> > member of the Company’s Human Resources or Payroll team will reach out to
> > you
> > for more
> > information.
> >
> > EXPENSE ENTRY
> > Please review the Expense Entry Training Guide found within ADP Employee
> > Self
> > Service for instructions
> > on how to complete and submit reimbursable expenses.
> >
> > ACKNOWLEDGEMENT OF RECEIPT
> > Employee Signature: ______________________
> > Employee Name: _________________________
> > Date: __________________________________
> >
>